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Responsibilities of an Executor or Administrator

By law, an executor or administrator must pay all debts of the deceased from the proceeds of the estate. Only then can they distribute the remaining assets. In doing this, an executor must follow the instructions in the Will.

Steps in Managing an Estate

Whether you are acting as an executor or administrator, your responsibilities are mostly the same. The following are steps that you should take:

  • locate the Will, if there is one
  • locate the assets of the deceased and determine their value
  • obtain a death certificate and notify various agencies of the death - some agencies will require a copy of the death certificate
  • prepare a list of beneficiaries and their addresses
  • file claims for life insurance, pension plans, death benefits
  • pay funeral bills (banks may allow these to be paid directly from the deceased person's account if the bills are submitted to the bank)
  • obtain the appropriate court order - Letters Probate or Letters of Administration, if required
  • notify the Public Guardian and Trustee if there are any children under the age of 18 or dependant adults who may have an interest in the estate
  • advertise for creditors in the required form and manner to help protect yourself from liability
  • call in the estate - gather the assets, plan for sale or disposition of assets not specifically left to a named beneficiary, place all monies from all sources into an estate bank account
  • transfer title of all real property to the estate
  • pay the bills and debts of the deceased and the estate
  • complete income tax returns and obtain the necessary Income Tax Clearance Certificate required to complete the distribution of the estate
  • keep complete records of all assets coming into the estate and going out of the estate
  • obtain releases from beneficiaries required to complete the distribution of the estate or arrange for the passing of accounts if there are any disputes among the beneficiaries - passing of accounts means asking the court to approve your financial records of the estate and your plan for distributing the estate
  • distribute the estate according to the Will or The Intestate Succession Act, 2019 which sets out how to distribute an estate if there is no Will

An executor or administrator can seek advice from a lawyer about how to properly distribute an estate. This expense can be charged to the estate.

Q

Must I Act as Executor?

A

In some cases, you may be unable or unwilling to take on the responsibility of acting as executor. Other commitments may prevent you from devoting the necessary time and attention to the administration of the estate. You are not required to act as executor if you do not wish to do so. You may simply sign a Renunciation of Probate form indicating that you are giving up the appointment as executor. This allows a person named as an alternate executor to apply to the court for Letters Probate. If no alternate executor was named, another person can apply to the court for Letters of Administration.

Debts & Liabilities of the Estate

Any outstanding debts or liabilities must be dealt with before distributing an estate to beneficiaries. The person handling the estate can be held personally liable if they do not.

Distribution of the Estate to Beneficiaries

Beneficiaries receive the rest of the estate once all debts and liabilities have been dealt with. If there is a Will, property of the estate will be distributed according to the Will. If there is not a Will, the law sets out who receives the estate.

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PLEA gratefully acknowledges our primary core funder the Law Foundation of Saskatchewan for their continuing and generous support of our organization.